Planning and Executing Hybrid Board Meetings

As governing boards return to regular activities and hybrid meetings are becoming more common. This new method lets trustees and directors of non-profit organizations to participate in meetings https://itsboardroom.com/data-room-for-business-deals-and-how-to-operate-with-it/ from home, while also allowing attendees to attend in person at a later time. This is a great option for many boards as it doesn’t have to accommodate quarantine times and travel restrictions. However the hybrid board meetings could be a challenge if they are not planned and executed properly.

One key element of a successful conference is clear communication between remote and in-person participants. Having a quality video conference system that is high-speed and fast internet is vital, so that both virtual and in-person participants can be heard clearly. It’s a good idea for in-person attendees to have their own audio speakers and remote participants to be able to share their screen so that they can listen to the discussion.

A clear agenda is also important. This can help to keep the meeting on track and on track, which is an issue that can arise if meetings are held for too long. It can also be beneficial to include a short break for participants who are in person so that they can reenergize themselves and remain productive throughout the meeting.

It is recommended to be able to assign a facilitator for every meeting, particularly during lively discussions. It is easy for in-person attendees to ignore their virtual colleagues and ignore the imbalance that is created when some are physically present and others don’t. Facilitators can help bring balance to these differences and help keep the board focused.